Privacy Statement

INTRODUCTION

The Irish Primary Principals’ Network (IPPN) is the officially recognised professional body for primary school teachers and leaders in Ireland. IPPN's associated website, EducationPosts.ie, is the leading website for advertising educational related vacancies in Irish schools. IPPN provides a platform for educational bodies to reduce school administrative workload and recruitment costs via their online portal which is operated through EducationPosts.ie.

The school who has registered with the online recruitment portal on EducationPosts.ie to post a job vacancy i.e., the Job Advertiser, is the data controller under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 in respect of any personal data collected as part of the vacancy.

IPPN is a data processer under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 as the provider of the recruitment portal.

Any reference to "we", "our" or "us" within this Notice refers to IPPN as a data processor.


The purpose of this Notice is to provide information regarding:

  • How we handle and use your personal data
  • The third parties with whom we share your personal data; and
  • Your rights in relation to your personal data

WHY WE PROCESS YOUR PERSONAL DATA 

We collect your personal data for the following purposes;
  • To administer educational employment opportunities in schools
  • To allow Job Advertisers to track and log email correspondence associated with a job vacancy, including tracking interview times. Email interactions, such as clicks or views, are not tracked or logged on the portal
  • To allow Job Advertisers to contact you by email or phone to organise an interview for a position you have applied for
We also use your anonymised data for statistics, research, and summary reports to ensure the continued improvement of our services. You will not be identifiable in any data used for this purpose.

You are not required to disclose your information to us as part of the recruitment portal. However, failure to do so may prevent us from providing our services to you. 

THE PERSONAL DATA WE PROCESS

We process the following types of your personal data;
  • Full name 
  • Education and Qualifications
  • Teaching Credentials
  • CVs, Cover Letters, and any other attachments shared by the applicant as part of a job application
  • Email Address
  • Phone Number
  • Postal Address 
  • Teaching Council Number
We process the following types of your special category data depending on the information requested by the Controller as part of a job vacancy
  • Information on religion
  • Ethnicity
  • Information related to health

The Controller is responsible for including information regarding the processing of special category data and is required to include detailed information on the purposes and legal basis for collecting this information within the job vacancy application form. We encourage all job seekers to carefully review each job vacancy before completing an application form to ensure that they are comfortable with providing the information requested.


LAWFUL BASIS FOR PROCESSING PERSONAL DATA

We process your personal data under the following Article 6 legal bases.
  • With your consent 

We process your special category data under the following Article 9 legal bases.
  • With your explicit consent 

The school to which you are applying for a position in may have additional legal bases available for processing your personal data, however the above bases identify those relied on by IPPN as the data processor.

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

We share your personal data with the following third parties 
  • Cloud providers
  • Legal representatives
  • IT system providers
  • Selection Board if shortlisted for a particular job vacancy. The Selection Board will only have access to your information for the purposes of the shortlisting and interviewing process. The Selection Board will only have access to your information for 3 months.

HOW LONG DO WE RETAIN YOUR DATA FOR?

We only keep your data for as long as necessary to fulfil our purposes of processing. We may also be required to retain your data for an extended period due to legal obligations.

If your EducationPosts.ie account has not been activated (logged in to) in three years, the account and all related data is automatically deleted. A new account will need to be created thereafter.

Type of Data Retention Period
Recruitment Data18 months following end of the application procedure 
User Profile Data3 years from the date the user last logged into their account i.e., if a portal user does not log into their account for 3 years, their profile data and all related content will be securely deleted
Selection Board Data 3 months

YOUR RIGHTS
You have the following rights in respect of your personal data that we process:
  • The right to withdraw consent where that is the basis for processing
  • The right of access
  • The right to be informed
  • The right to erasure
  • The right to restriction of processing
  • The right to data portability
  • The right to object to processing
  • Rights in relation to automated decision making and profiling
  • The right to make a complaint to the Data Protection Commission

If you would like to exercise any of the above rights, or for queries on how your personal data is processed by us, please contact our Data Protection Officer at dpo@ippn.ie

If you would like to raise a complaint with the Data Protection Commission regarding our processing of your personal data, you can do so using the following link https://www.dataprotection.ie/en/contact/how-contact-us